The Brief That Started It All

When one of India’s top chess coaching institutes, spanning 30 countries and teaching over 3,000 students came to us, they had a clear ask: build a smarter way to manage their sprawling operations. Dozens of tutors, thousands of students, and no central system. They needed it structured and fast.

The Problem They Needed Solved

The client wanted a unified platform to manage class logistics, tutor coordination, student data, and parent communication all under one roof. The goal was to eliminate inefficiencies and give their team a single system that could grow with them. They came to us to design and deliver that solution from the ground up.

How We Brought It to Life

Our agency designed and built a custom operations management platform using Bubble. By embedding ourselves in their day-to-day workflows, we created a system that felt natural to use and built not just for function, but for fit. We also integrated with their existing Wise LMS, ensuring continuity while enhancing capability. Every detailfrom batch management to notifications were crafted to reduce friction and improve speed across the board.

Key Features from What We Built

1. Attendance Manager – Track sessions across batches in real time.

2. WhatsApp Notifications – Automated updates to tutors and parents.

3. Batch Manager – Easy scheduling and batch-level control.

4. Advanced CRM – Complete visibility into student and tutor data.

5. Admin Dashboard – High-level view of key operational metrics.

6. Class Schedule Tool – Plan, assign, and view sessions by batch.

7. LMS Integration – Seamless sync with their existing learning system

Built for Clarity and Scale

We didn’t just deliver software, we built a system of clarity. By automating repetitive tasks and centralizing key data, we gave the institute’s team more time to focus on what matters: quality coaching and student outcomes. The platform was designed for simplicity, but built to scale as their operations continue to grow.

Live & Leading

Once live, the platform transformed daily operations bringing clarity to complexity. From improved tutor coordination to streamlined student management, every process was optimized.

Launch Highlights

• Manual workflows reduced by an estimated 60%

• Tutor coordination significantly improved via WhatsApp automations

• Centralized student data enhanced team efficiency

• Recognized in national media: The New Indian Express, The Hindu, Business Standard

Why it Matters

This project wasn’t about building a product, it was about building capacity. Our work empowered a high-performing educational organization to operate with new levels of speed, consistency, and clarity. We created the infrastructure for them to grow confidently and sustainably.