The Brief That Started It All

A prominent higher education institution, approached us with a familiar problem: too much critical data scattered across too many disconnected processes. From tracking student conduct to managing PhD research activity and gathering feedback from students, alumni, and tutors, their workflows were manual, time-consuming, and prone to delays. They needed a centralized solution, and they needed it to work across diverse academic and administrative teams.

The Problem They Needed Solved

The universilty needed more than a simple database. They wanted an integrated platform that could handle the complexity of academic operations- disciplinary cases, research tracking, stakeholder feedback while also providing actionable insights through clear reporting and dashboards. Our challenge was to design and build a tool that could unify these needs without overwhelming users.

How We Brought It to Life

Our agency designed and developed a custom academic data management system tailored to the client's unique workflows. Using Bubble, we built a robust, multi-module platform that could serve administrators, faculty, and researchers alike. By centralizing operations and surfacing the right data at the right time, we gave them control and clarity they were missing.

Key Features from What We Built

• Disciplinary Management: Record and monitor student conduct cases with categorization and status tracking.

• PhD Research Management: Log publication activity, manage funding and reimbursement requests.

• Feedback Form Builder: Create and distribute surveys for students, alumni, and faculty.

• Feedback Metrics Dashboard: Visualize response data and uncover trends across departments.

Built for Oversight and Action

This wasn’t about digitizing paperwork, it was about creating a smarter foundation for academic decision-making. Our system made it easy to see where issues were emerging, how research was progressing, and what stakeholders were saying across every department.

Live & Leading

Since implementation, the academic team has seen a marked improvement in how academic data is captured, accessed, and used. Teams now operate with shared visibility, quicker reporting cycles, and fewer administrative bottlenecks.

Launch Highlights

• Centralized data access reduced internal follow-ups and duplicate tracking

• Research and feedback reporting became faster and more actionable

• Greater visibility into student conduct cases improved response timelines and accountability

Why It Matters

With our agency’s help, the university team transformed scattered operations into a unified academic intelligence system. What was once manual and fragmented is now structured, visible, and ready to support more informed decisions across the institution.